Privacy Policy of tomsystem.pl (“Website”)

 

Dear user!

We take the utmost care in providing you with the highest level of privacy. Our aim is that you feel safe and comfortable while using our services. That is why, below, we have prepared the most important information about how we process your data as well as details regarding cookies. This information has been prepared in consideration with GDPR (General Data Protection Regulations).

PERSONAL DATA ADMINISTRATOR

Tomsystem Sp. z o.o. with its registered office at the address ul. Miłocińska 15A, 35-232 Rzeszów, entered in the National Court Register – register of entrepreneurs by the District Court in Rzeszów, XII Commercial Division of the National Court Register under KRS number 0000272957, NIP 517 020 12 95, REGON number 180197359. If you would like to contact us in regards to the processing of your personal data by us, email us at tomsystem@tomsystem.pl

CUSTOMER’S RIGHTS

You have the right to request:

  • access to your personal data, including obtaining a copy of your data (Article 15 GDPR or – if applicable – Art. 13 sec. 1 lit. f GDPR),
  • rectify your data (Article 16 of the GDPR),
  • delete your data (Article 17 of the GDPR),
  • process data restrictions (Article 18 of the GDPR),
  • transfer data to another administrator (Art. 20 GDPR).

As well as the right to:

  • object, at any time, to the processing of your data:
    • for reasons related to your particular situation – with regard to processing your personal data, based on art. 6 sec. 1 lit. f GDPR (i.e. on our legitimate interests) (Art. 21 paragraph 1 GDPR);

Please contact us if you want to exercise your rights. Any objections in regards to the use of cookies (which you can read about below) can be reported via your browser’s settings. If you believe that your data is being processed unlawfully, you can file a complaint with the head of the Personal Data Protection Office.

PERSONAL DATA AND PRIVACY

Below you will find detailed information on the processing of your data depending on on the actions you take.

1. Taking advantage of free services offered on the Website

Purpose of processing your data?
Implementation of the contract for the provision of services offered on the Website.

On what basis?
On what basis? Agreement for the provision of services (Article 6 (1) (b) of the GDPR).

Duration?
For the duration of the contract. Additionally, your data will be processed until the period in which it is possible to pursue any claims – by you or by us (see section 4 for more information).

What will happen if you do not provide your data?
You will not be able to use our services.

2. Establishing contact with us (e.g. to ask a question)

Purpose of processing your data?
Handling your inquiries or notifications.

On what basis?
The contract or actions undertaken at your request to conclude (art. 6 paragraph 1 lit. b GDPR) – if your inquiry or notification concerns a contract, to which we are or may be a party to our legitimate interest, consisting in processing of your data in order to communicate with you (art.6 par.1 lit.f GDPR) – if your inquiry or application is not related to the contract.

Duration?
For the duration of the contract that is binding on us or – if the contract is not concluded – until the claim is resolved- see point 4. *
Until the conclusion of the claim period – see point 4 – or until we will take into account your objection to processing your data. *

Additionally, your data will be processed until the expiry of the claim period initialized by you or by us (more information on this in point 4).

What will happen if you do not provide your data?
We will not be able to respond to your inquiry or application.

* whichever is applicable and which instance occurs first

3. Browser settings or other similar entities driving analytical activities

Purpose of processing your data?
Analysis of the way you use and navigate the Website, in order to adapt the website to the needs and behavior of Users (read more on this topic in the “Analytical activities” and “Cookies” section of the Privacy Policy).

On what basis?
You have a legitimate interest in the processing of data in the above-mentioned manner (Article 6 (1) (f) of the GDPR).

Duration?
Until the cookies expire or you delete them, used for analytical purposes. *

What will happen if you do not provide your data?
We will not take into account your preferences regarding the use of the Website in the process of its development.

* whichever is applicable and which instance occurs first

4. Taking an action or forbearance that may give rise to claims related to the Website or our services

For what purpose?
Establishing, investigating or defending any claims related to the concluded contract or services provided.

On what basis?
You have a legitimate interest in the processing of personal data with the purpose indicated above (Article 6 (1) (f) of the GDPR).

Duration?
Until the claims period concludes or until we consider your objection to processing. *

What will happen if you do not provide your data?
No possibility to establish, assert or defend claims.

* whichever is applicable and which instance occurs first

ANALYTICAL ACTIVITIES

As part of the Website, if you agree to these activities, we conduct them and they are aimed at increasing the Websites intuitiveness and accessibility. As part of the analysis, we will take into account the manner in which you are navigating the Website – e.g. how much time you spend on a given subpage, or where you click on the Website. This allows us to customize the layout and appearance of the Website and the content posted therein to meet your needs and those of our Users.

COOKIES

Our website, like most websites, uses the so-called cookies. These files:

  • are saved in the memory of your device (computer, telephone, etc.);
  • do not change the settings of your device.

On this Website, cookies are used:

  • to remembering your session
  • for statistical purposes

To learn how to manage cookies and how to disable them in your browser, you can use your browser’s help file. To access that select the F1 key on your keyboard with in the browser open. In addition, relevant tips can be found on the following subpages, depending on the browser you use:

Firefox

Chrome

Safari

Internet Explorer/Microsoft Edge

Cookies will not be processed by us for more than 30 days from your last visit to the Website.
By selecting the appropriate settings in your browser, you can at any time:

  • delete cookies,
  • block the use of cookies in the future.

In the above cases, we will no longer process them. More information about cookies can be found on  Wikipedia. .
 

EXTERNAL SERVICES / DATA RECIPIENTS

External entities support us in running our business. We entrust them with processing your data – these entities process data only on our documented request. Below you will find a list of recipients of your data:
 

OPERATION DATA RECIPIENTS TRANSFER OF DATA OUTSIDE
THE EUROPEAN UNION
Taking advantage of services
which are free of charge on the
Website.
accounting office

software vendor facilitating
running a business (e.g.
accounting software)

standard supplier of office
software (including email
services)

none
Contacting us (e.g. sending in
an inquiry)
standard supplier of office
software (including email
services)
none
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